Privacy Policy

Who we are

MilePal is made by Plantburgh Products LLC, a Pennsylvania company owned by Plantburgh LLC ("we", "us"). Questions: contact@plantburgh.com.

What the app keeps, on your phone only

• Where and when you drove: the route, start and end points, times and miles of each drive.
• What you add: places you name, business purposes, clients or jobs, notes, tolls and parking.
• Your vehicles and odometer readings, your settings and your plan status.
• Money you add: expenses and income, categories, stores and payers, fuel, 1099 forms, estimated payments, store rules and your business details (name, line A/B, EIN if you add one).
• Receipt photos you take or pick, and the text the phone reads from them.
• Lines from bank, card or earnings files you import. The app reads the file on the phone and keeps the lines; it never signs in to your bank or any app.
• A backup email address, if you save one.
• A random phone ID made by the app, used only to match a VIP or team code to your phone.

Location, including in the background

MilePal uses your location to record drives, including when the app is closed or not in use, so drives are logged without you opening it. It only records while you are driving, and only while tracking is on (by the switch, your work hours or your calendar). Turn tracking off and nothing is recorded or registered with your phone.

Calendar (optional)

If you turn on Calendar, the app reads appointments on your phone to turn tracking on around them and to fill in a drive's business purpose. It only reads; it never changes your calendar and never sends it anywhere.

What leaves your phone, and when

• Google Play: buying Pro and checking your purchase goes through Google Play. Google's billing library may send Google diagnostic information about the purchase process. See Google's privacy policy.
• Google Maps: when you open a drive's page, the app asks Google Maps for the map picture of that drive's area. Google sees the area shown and normal device and app information, not your log, purposes, places or notes. See Google's privacy policy.
• Street names: Android's own address lookup (Google's, on most phones) is asked for the start and end point of a drive to show a street or place name.
• Android backup: if Google backup is on for your phone, Android may copy the app's data, including where you drove and your money lines, to your own Google account. Receipt photos are left out of it (Android stops backing up an app past 25 MB); they are in the backup file you save from the app. You control this in your phone's settings.
• Receipt scanning: the phone reads the receipt with Google ML Kit on the device. The photo and its text are not sent anywhere. ML Kit sends Google diagnostics about how the feature ran (device model, app version, timing, error codes), not the photo or text. See Google's privacy policy.
• Backup email: "Email backup" opens your email app with the backup attached and your saved address filled in. Nothing is sent until you press Send in your email app.
• Files you share: a report, CSV, receipt photo, Tax-time package or backup goes only where you choose to send it.

Team seats (only if you join or buy a team)

Solo: your log stays on this phone. Team: we keep your Google name and email, your seat, and the reports you choose to send, for 90 days.

• Expenses you mark "For my team" go in the monthly report PDF you send, with their receipt photos.
• Only people on a team sign in, with Google. MilePal's own server (Google Firebase, run by Plantburgh Products LLC) keeps your Google name and email, which team and seat you hold, invites, and the monthly PDF and CSV you choose to send to your team. Your drives and locations never leave your phone.
• The team's owner and its managers (up to 5 drivers the owner picks) can see who holds each seat and read and download the reports drivers send. Nobody on the team can see your drives, places or anything else on your phone.
• Reports you send are deleted from the server 90 days after you send them; you can delete them sooner.
• Seat packs bought in the app are paid through Google Play. Our server checks each purchase with Google and keeps the purchase token, pack size and paid-through date; Google keeps the payment details.
• Seats bought on our website are paid through Stripe, which collects the billing address needed for sales tax. We never see your card number.
• If a manager asks to own a team, or a team changes owner, we email the owner at their Google email.
• Delete your team account in the app (Settings, Team) or at milepal.web.app/delete.

What we never do

We do not sell, rent or share your data. There are no ad trackers or ad networks in MilePal. On the free plan, a small "From Plantburgh" card links to our other apps and to partner offers (some partner links earn us a commission); tapping one opens your browser with only the name of the screen it came from. Pro hides it. To keep that card current, a free-plan app reads a public list (milepal.web.app/promos.json) about once a day; the request carries nothing about you or your log. We do not run a server that stores your drives, and we cannot see your log. The team server holds only what is listed under Team seats.

Keeping and deleting your data

Your log stays on your phone until you delete it. Delete single drives in the app, or uninstall the app to remove everything it stored on the phone. Copies you shared or saved elsewhere, and Android's backup in your Google account, are yours to delete there. Because we never receive your data, there is nothing for us to delete on our side.

Your choices

• Turn tracking off at any time on the Drives tab.
• Turn off Calendar, or remove location, activity or calendar permission in Android settings.
• Turn off Android backup for the app in your phone's Google settings.

Children

MilePal is not meant for anyone under 18.

Changes

If this policy changes, we will update this page and the date at the top. The app shows the same policy under Settings > Privacy. See also the Terms of Use.